Introduction
Weddings today are more than celebrations. Every detail counts. LED video walls are now a popular choice and add-on for modern weddings. They display dynamic content, romantic clips, and enhance the overall experience.
Are you interested in the cost of renting an LED screen for your wedding? Let’s see what goes into the pricing.
| What is an LED Video Wall Screen and Why Use It at a Wedding?
An LED video wall combines multiple LED panels into a single screen. It shows live, still, or motion graphic content in sharp detail.
At weddings, an LED screen can display photos of the couple or highlights from the ceremony. In other areas, it can transform the stage background, making it look elegant and modern. Guests can easily see every detail, enhancing your special day.
| Base Rental Cost: What You Pay Just for the Screen
The base rental cost is the price you pay for using the screen itself. It usually includes the LED panels and basic control equipment, and rigging.
Pricing can vary by vendor. Some charge by package, while others charge by the number of panels used. For more custom events, going by the total panel quantity is a better deal.
For packages, a typical vendor might have a small screen at 12’ x 6.56’, a medium one at 13.12’ x 8.2’, or a large screen at 16.4’ x 9.84’. Small LED screens cost about $600–$900 daily. Medium ones cost between $1,800 and $2,500. Large screens for grand weddings can cost more than $5,000 per day. The final price depends on screen size and total rental time.
As another note, Indoor screens are cheaper because they require less brightness. Outdoor LED walls are more expensive because they’re weatherproof and designed to perform well in direct sunlight.
| Additional Costs: Setup, Teardown, Delivery, Power, and Support
The base rental cost is only part of the story. There are several extra cost items you should expect. If you are looking at a packaged deal, labor and delivery are usually included together.
- Delivery and Transport
- If your wedding venue is far away, delivery costs increase. LED panels are big and heavy. They need trucks and skilled workers for safe transport.
- Setup and Teardown Labor
- Installing and removing the wall is technical work. Technicians connect, align, and program the panels. After the event, they disassemble everything. This typically costs $ 1,000- $ 1,500 per event, depending on the screen size. If your event is far away and spread over multiple days, expect this number to double, as crews will need to return to the site and complete a full 10-hour day of work.
- Power and Cables
- LED walls need proper electricity. Some venues may add fees for extra power use, especially hotels. Using bigger walls can increase overall costs. Encore is especially notorious about this. Expect to pay $500-$2,000 for power at any Encore property. Outdoor events require generator power; if you already have a generator for other items, then the cost can be negligible.
- Technical Support During the Event
- Many vendors offer one technician for the event. If you need additional support hours, they may incur a higher cost. Expect to pay a 10-hour day rate for the tech plus any overtime. Most production company labor will work 10 hours plus 1 unpaid hour for lunch, after which time-and-a-half applies. If cost savings are needed, an on-site tech can be removed; if anything goes wrong, you will not be able to fix things quickly.
- Event Deposit
- Most companies require a non-refundable booking deposit. Always check the rental terms before booking.
- Content and Design
- Having the LED rental company create custom videos or slides normally incurs an additional cost. Having content ready to go and properly sized for the event is one way to save money. Always reach out to your vendor for the correct resolution specifications
| Cost Ranges by Screen Size and Package
Different indoor screen sizes and types have different prices.
- A small indoor wall (12’ x 6.56’) may cost $1,500-1,800 + L&D
- A medium indoor wall (13.12’ × 8.2’) may cost around $2,200-2,600 + L&D
- A large indoor wall (16.4’ x 9.84’) can cost $3,300-3,900 + L&D
In some cases, renting by the panel is a better deal because you can get the exact size you need, as well as do creative screen shapes. Some vendors charge by panel. Each LED panel may cost $55-65 per day, depending on brightness, pixel quality, and labor and delivery.
| Factors That Influence Price Big Time
The total cost depends on many small details.
- Screen Resolution
- Screens with smaller pixel gaps look clearer. However, they are more expensive to rent. If your guests will sit close to the wall, you may need a higher resolution. When searching for a vendor, be sure to ask what pitch wall you are getting.
- Indoor vs Outdoor Use
- Outdoor LED walls require higher brightness, weatherproofing, stronger support structure. So outdoor walls cost more. Indoor walls are less demanding in terms of durability and brightness, but still require safety rigging.
- Complexity of Structure or Shapes
- Curved or shaped LED walls require additional setup. This makes the job more difficult and increases labor costs.
- Venue Constraints and Access
- If the venue is difficult to reach or on upper floors, setup will take longer. This will require more time for setup.
- Location
- Rental prices vary by city and venue. Larger encore-controlled properties may incur additional costs due to union and other rigging requirements. Its best to contact your LED screen vendor beforehand to get a true idea on cost.
- Duration of Rental
- You can get a discount for renting the wall for multiple days. Still, the total cost will be higher overall.
| Example Cost Estimation for a Wedding
Let’s look at an example of a medium-sized wedding setup.
You choose a 16.4’ x 9.84’’ indoor LED wall for your reception. The vendor charges $4,550 for one day.
Here’s how your total cost might look:
- LED Screen, rigging, and tech equipment: $3,300
- Delivery and transport: $250
- Setup and teardown: $1000
Your total cost will be around $4,550 for full service. A smaller wall costs less, and producing custom visuals can further reduce the price.
Tips to Control or Negotiate Costs
Weddings can be expensive, so managing LED video wall costs smartly helps you save without losing quality.
- Check if setup and take-down can be done before and after the event at a one-day rental cost.
- Get quotes from a few vendors before making a decision. Vendors that respond faster are more likely to resolve a problem if it arises.
- Check what’s included in each package.
- Select a screen that fits your space.
- Check setup and removal costs.
- Bundle LED, sound, and other services for savings.
- Use your own visuals to skip extra design fees.
- Ask about transport and technician costs early.
- Get everything in a written contract.
- Negotiate the deposit if you have insurance.
| Conclusion
Adding an LED video wall will make your wedding have a modern and enhanced touch. Pricing for an LED screen changes with size and location. Small setups cost under $3,000. Large ones may reach $4,500 or more.
Always compare options and plan ahead. Careful budgeting helps you get great visuals within your range.
| FAQs
Is it cheaper to rent an indoor or outdoor LED video wall?
Indoor LED walls cost less than outdoor ones. They don’t need weatherproofing or extra brightness for sunlight.
How long can I rent the LED wall for my wedding?
Most vendors rent LED walls for one day. Sometimes vendors will allow you to set up the day before.
What is included in the LED wall rental package?
Packages often include LED panels, controllers, cables, setup, and basic technical support.
Is there a security deposit required to rent an LED wall?
Yes, most companies take a refundable deposit for any damage.
What happens if the LED wall stops working during the event?
Vendors keep technicians on-site to quickly fix or replace panels. If you forgo having an on-site technician, do note that it can take an hour or more for a fix.
Is the cost different in small towns and big cities?
Yes, rentals in large cities typically cost more due to higher demand and labor costs; smaller cities might not have the right equipment for your rental.